The Attendance Calendar is an important part of setting your opening schedules for your Early Years setting. Here you will create your Academic years and set your term times which are to be used throughout the system across many of our features. To get the best out of your Nursery Story platform, this is an essential feature to set up well in advance of a new academic year commencing.

The target audience for the Attendance Calendar includes:

Early Years Practitioners: Professionals working directly with young children in nurseries, pre-schools, and early years settings who are responsible for managing attendance and invoicing or as room leaders dealing with daily registers.

Nursery Owners and Directors: Individuals in leadership roles who oversee the operations and management of nursery settings, seeking efficient solutions to streamline administrative tasks.

Operations Managers: Professionals responsible for the day-to-day operations of early years settings, including scheduling, attendance tracking, and invoicing.

Administrative Staff: Individuals handling administrative tasks in nurseries, such as managing bookings, generating invoices, and maintaining attendance records.

Parents: While not the primary target audience, parents also benefit indirectly from the Attendance Calendar and Invoicing module, as it ensures accurate invoicing and provides transparency in attendance records.

The first step is to navigate to the Attendance Calendar from the Settings Overview page

Navigate to: Settings > Attendance Calendar

Depending on how you run your Early Years setting, you will choose to setup Attendance Calendar the way best suited to you. We have 2 suggested configurations although you can customise your setup in whatever way best suits you:

To add an Academic year, follow these steps:

Step 1 - Select '+ Add Academic Year'

Understanding the Academic Year properties

Step 2 - Input all values for each field (There must be no gaps between date ranges)

Step 3 - Choose the number of terms you wish to input to make up your academic year

Step 4 - Select Save

Once Completed you will have created your first Academic year

You can learn more about the Attendance Calendar via the Tips & Hints accessible via the info icon.

If you only require the Attendance Calendar to cover the basic start and end date of the year and have no use for any further advanced features, you can opt for our Attendance Calendar Basic setup.

Step 1 - Select + Academic Year

Step 2 - Add Title

Step 3 - Enter "Full Year" into the term name

Step 4 - Set a date range from 1st day of the academic year to the last day of the summer holiday E.G. 4th September --> 31st August

Step 5 - Select Save

Your basic Academic year will look something like this:

You might be requested to update your Academic year before it will allow you to successfully save your Year. If this happens, you will be provided with guide information on what is required in order to successfully save your academic year.

Academic years can be edited at any time. to do this:

Step 1 - Select an Academic Year

Step 1 - Select the Edit Icon

Step 3 - Update the fields

Step 4 - Select Save

Hints: Any updates will take immediate effect across the entire platform and all filters will be immediately updated to cater for any changes. The exception is with children's booking patterns. Children's booking patterns use the details available at the time of adding a booking and once added are set.

There are many features that use the date ranges from the academic year, you can learn all about them by reading these connected articles:

If you are still setting up your Early Years Setting then we advise you to run through these other relevant help articles:

We hope you found this article informative. We welcome any questions you might have so please feel free to reach out to us via the Intercom OR email us at support@nurserystory.co.uk if you have any further questions