How-To Video
Introduction
If you're a nursery manager or user seeking to enhance and streamline your occupancy/attendance figures, our Yearly Availability report is just what you need.
This dynamic report displays available spaces for the upcoming year, starting from the current week. It calculates these spaces based on your room's capacity and the number of children booked in each room.
Example: If a room has a capacity for 12 children and only 5 are booked for a particular day, the report will display 7 available spaces for that day.
Moreover, the Yearly Availability report accommodates your custom settings, displaying closed days (such as weekends) and offering key information via the [i] icon next to the report title.
Accessing the Yearly Availability Report
To access this report, navigate to Reports > Room Analysis > Yearly Availability
Tips and Hints
To leverage this report effectively, ensure the following setup steps are complete:
Create your children's profiles
Create your rooms
Create your sessions
Add Children Booking's
If these steps are incomplete, we recommend finishing them first. Refer to the linked articles below for guidance:
Maximising the Report's Utility
Here's how you can optimally use the Yearly Availability report:
Identify Available Spaces: Staff can quickly spot available spaces and plan to fill them. Managers can contact parents to offer additional slots or promote the room to potential new families.
Detect Overbooked Days: Managers can proactively respond to consistent overbooking on certain days by hiring more staff or rearranging child schedules.
Capacity Planning: This report aids nursery managers in future capacity planning based on planned attendance. It displays available spaces per day and per room across the year, facilitating informed staff allocation decisions.
Resource Management: By highlighting high-demand periods, managers can allocate additional staff and resources efficiently. This aids in managing staffing levels and streamlining food orders and other resources.
Waiting list Management: The report's clear overview of available spaces allows managers to make informed admissions decisions and ensure they don't exceed capacity.
Key Colour Description
 |
No Bookings - No children have been scheduled for this day
Spaces Available - 1 or more spaces are available to book for that day
Fully Booked - you guessed it 👏
No opening Hours - Set as prominently closed each week
Closed Days - One-off closed days such as bank holidays and staff training |