Create rooms to reflect how your setting is organised (e.g., Baby Room, Toddlers, or a single General Space). Rooms help with capacity, ratios, availability, and assigning a key person.
How-To Video
Where to go
Rooms → + Add Room
Add a new room (2–3 mins)
Click + Add Room.
Choose a colour - helps you spot the room quickly across the app.
Name the room - e.g., Baby Room, Toddlers, Pre-school.
Set capacity - the maximum number of children for this room.
Assign staff (optional now) - type a name or click + to add; assign a key person if you use them.
Assign children (optional now) - type a name or click + to add.
Click Save.
Tip: You can add the room first and assign staff/children later - whatever fits your setup flow.
Room views
After creating a room, switch between views to see what you need:
Profile - Room name, colour, capacity, quick summary.
Children - Who is assigned to this room.
Staff - Staff/key people linked to this room.
Edit a room
Open Rooms, select the room, then go to the Room Profile.
Update name, colour, capacity, staff, or children.
Click Save.
Good to know
Capacity feeds into availability and occupancy reporting.
Assignments (staff/children) help with ratios and key-person workflows.
You can reassign children or staff at any time (e.g., when they move up a room).
FAQs
Can I leave staff/children unassigned when I create the room?
Yes. You can add them later; it won’t block you.
What happens if I change capacity later?
Reports and future planning use the new capacity. Review any over-capacity scenarios that might appear for busy days.