How-To Video
Introduction
The Occupancy FTE% report is a powerful tool for nursery managers seeking to strategically analyse occupancy figures. It provides both global and granular data based on planned attendance.
The report displays two charts: a Full-Time Equivalent (FTE) chart and an Occupancy Percentage chart. Each offers a monthly average of booked sessions, presenting a year's data from the current month. These calculations consider your nursery's opening hours and the individual room capacity along with the child's booked sessions.
Accessing the Occupancy FTE % Report
Navigate to: Report > Room Analysis > Occupancy FTE% to access this report.
Once on the report page:
Select the desired start month for reporting.
Click on 'Generate' to create your report.
Choose between 'FTE' and '%' to view the respective reports.
By utilising the Occupancy FTE% report effectively, you can make informed, data-driven decisions to optimise your setting's performance.
Full-Time Equivalent (FTE)
Full-Time Equivalent (FTE) refers to the proportional measure of a child's attendance, with 1 FTE indicating full-time attendance.
FTE = Hours Scheduled / Total Hours Available
Example 1: A child attending full-time, Mon-Fri, all year round = FTE 1
Example 2: If a full-time week in your setting is 40 hours, and a child attends for 20 hours per week, the FTE for that child would be 0.5. This means the child is attending half the time of a full-time attendee.
FTE for a child, room or entire setting
FTE for a child has been covered above
FTE = Hours scheduled / Total hours availableFTE for a room is a calculation of the sum of each childs FTE based on the capacity of a selected room
Room FTE = Sum of hours scheduled for all children / Room capacityFTE for a setting is a calculation of the sum of ALL Children's FTE based on ALL rooms capacity
EY Setting FTE = Sum of hours scheduled for all children / Sum of all rooms capacity
Occupancy Percentage %
The percentage % report provides an alternate perspective of the same data, offering a different visual representation that some users may find more intuitive. Although it's based on the same underlying figures, the data is displayed in a distinct manner.
Conversions
FTE | % |
1 | 100% |
0.75 | 75% |
0.5 | 50% |
0.33 | 33% |
FTE | % |
 |  |
Maximising the Use of this Report
This report can provide your staff with a snapshot of your setting's occupancy, allowing for:
Forecasting overall occupancy - With either FTE or percentage views, staff can plan staffing levels and financial forecasts.
Identifying low demand periods - Managers can proactively plan and implement strategies to improve business performance, including marketing campaigns to attract new customers and retain existing ones.