How-To Video
🎥 How-To Video
Watch the quick walkthrough above, or follow the guide below to set up sessions confidently.
Why Sessions Matter
Sessions are the foundation of your entire Bookings and Finance system.
They define:
When children attend
What they’re charged
How registers, invoices, and reports are calculated
How to Create a Session
To set up your first session:
Go to
Finance > Settings > SessionsClick ➕ Add Children Sessions
Then complete the following:
Session Name (e.g. “Morning”, “Afternoon”, “Full Day”)
Colour – for easy identification in your calendar
Acronym – optional, shown in certain features
Start and End Time – when this session runs
Fees by Age Group – set age-based pricing
Click Save
💡 Need a flat fee? Use the same price across all age groups.
💡 Offering funded-only sessions? Set the session fee to £0.
Managing Your Sessions
Once saved, your sessions appear in the Sessions Manager, where you can:
View full details
See which booking plans are using the session
Session Status
Active - Available for new bookings
Inactive - Hidden but stored for later use
Editing or Removing Sessions
⚠️ Important: You can only edit, deactivate, or delete a session if it’s not used in any active booking plan.
You’ll see which plans a session is linked to — so you can manage changes safely.
Your options:
Edit – Update name, times, colour, or fees
Deactivate – Hide the session (can reactivate later)
Delete – Permanently remove (only if not in use)
💡 Trying to remove a session that’s still in use?
End the booking plan using that session first. Then you’ll be able to archive or delete it.