Before you can build child plans or raise invoices, you’ll need to set up the sessions your nursery offers.
Sessions are created in:
Finance → Settings → Sessions
This is the first tab you’ll see when you open Finance Settings.
1. Add a New Child Session
Click Add child session.
A box will appear where you can define the session details.
You’ll need to enter:
Session name
Acronym (short code shown across the platform)
Next, choose whether this is a:
Flexible session, or
Structured session
2. Flexible Sessions
Flexible sessions are useful for nurseries that do not have fixed start and end times, and instead vary by child.
When to use Flexible Sessions:
Use flexible sessions if:
Children start or finish at different times every day
You bill by hour
You don’t want to fix the times in advance
What flexible sessions look like:
You do not enter start/end times here
You only enter price per session or price per hour
The start and end times will be added later, in each child’s booking plan
3. Structured Sessions
Structured sessions have a fixed start and end time for all children.
Examples:
Morning Session (8:00–12:00)
Afternoon Session (12:00–16:00)
Full Day (8:00–18:00)
When creating a structured session:
Enter Start time
Enter End time
Choose Price per hour OR Price per session
4. Pricing by Age Range
Nursery Story allows you to price sessions differently for:
Under 1
1–2 years
2–3 years
3+ years
If pricing is the same across all ages, simply enter the same number in each field.
If you charge differently by age, add the correct value for each band.
5. Save Your Session
Click Add when you're happy with the details.
Your new session will now appear in the Sessions list.
6. Managing Your Sessions
In the Sessions tab, you can:
Search sessions
View active vs archived sessions
Click any session to view:
Session details
How many children are using it
Pricing structure
Start/end times (if structured)
Control buttons (top right):
Edit – update session details
Deactivate – hide from future use
Delete – permanently remove the session
Important:
You cannot deactivate or delete a session if it is currently used in any active child plan.
To remove it:
Remove the session from all active plans
Return to the session settings
Deactivate or delete it
You’re all set!
Your sessions are now ready to be added to child plans and will feed automatically into registers and invoicing.