What it shows
This report gives a 12-month view (from the current month) of:
FTE (Full-Time Equivalent) — monthly average of booked hours as a proportion of full-time.
Occupancy % — the same data shown as a percentage.
Both calculations use your opening hours, room capacities, and each child’s booked sessions.
Where to find it
Reports → Room Analysis → Occupancy FTE %
How to use it
Select the start month.
Click Generate.
Toggle between FTE and % to switch chart views.
Use this to spot trends, forecast staffing, and plan marketing around quieter periods.
Definitions & formulas
Full-Time Equivalent (FTE)
Proportion of a child’s scheduled hours relative to a full-time week in your setting.
Child FTE:
FTE = Hours scheduled ÷ Total hours available
Examples
Full-time child (all opening hours): FTE = 1.0
If full-time = 40h/week and a child attends 20h/week → FTE = 0.5
Room FTE:
Room FTE = Sum of hours scheduled for all children ÷ (Room capacity × Full-time hours)
Setting FTE:
Setting FTE = Sum of hours scheduled for all children ÷ (Sum of all rooms’ capacity × Full-time hours)
The Occupancy % view is the same data expressed as a percentage.
Quick conversion
FTE 1.0 → 100%
FTE 0.75 → 75%
FTE 0.5 → 50%
FTE 0.33 → 33%
Tips to get accurate results
Ensure rooms, capacities, opening hours, and children’s sessions/bookings are up to date.
Use the % view for quick at-a-glance occupancy; switch to FTE when planning hours and staffing.
Compare months to identify low-demand periods and schedule outreach or offers to fill gaps.