How-to Video
Before you start
Make sure you’ve set up:
Children & Sessions
Nursery opening times
Open a child’s bookings
Go to Children → select a child → Bookings.
You’ll see a monthly calendar. Use the month picker to move between months.
Add a booking pattern
Booking patterns start today or in the future (no backdating).
Click the start date on the calendar.
In the popup, choose Booking.
Complete the form:
Session – pick from your session list
Room – child’s main room is selected by default
Date range – start and end dates for this pattern
Days of the week – e.g., Mon/Wed/Fri
Occurrence – every week or every other week
Click Save.
The pattern appears on the calendar for all matching days.
Step 1 – Select the session for the booking
Step 2 – Select the room that this child will be attending – The child’s main room will be selected by default
Step 3 – Select the date range
Step 4 – Select the Days of the week
Step 5 – Select the occurrence – every week or every other week
Step 6 – Click Save
Now that your booking pattern has been saved you will see the booking pattern appear on the child’s bookings calendar
Add an absence (holiday or unwell)
Absences do not delete the underlying booking pattern—they just mark the child as absent for the selected days.
Click the first absent day (or any day in the range).
Choose the Absence tab.
Set:
Type – Holiday, Unwell, or Other
Date(s) – single day or range
Details – optional notes
Click Save.
The absence overlays the calendar on top of the existing bookings. The child will still appear on the register only on days they’re normally booked.
Event types explained
Booking – a recurring attendance pattern (your timetable)
Absence – a holiday/illness/other reason the child won’t attend
Extras – one-off additional sessions (ad-hoc days outside the pattern)
Edit or remove later
To edit a booking pattern or absence: click it on the calendar → Edit → Save.
To delete: click the item → Delete → confirm.
Tips
Create one pattern per distinct timetable (e.g., term-time vs holiday-time).
Use Every other week for alternating schedules.
Record absences as ranges (e.g., full weeks) to save time.