Once you’ve created a plan, the calendar becomes your visual hub for a child’s schedule. Here's how to read and use it effectively.
Booking Calendar Icons
Each day in the calendar can show a mix of session types. Here's what the icons mean:
P = Plan Booking (created through a plan)
C = Custom Booking (added manually)
✓ = Invoiced (this booking has already been invoiced)
These icons help you quickly spot what's booked, what’s been sent, and what still needs attention.
Calendar = Preview, Not Editor
Unlike the old system, you can’t make changes directly from the calendar. It’s now a view-only tool.
To update a child’s bookings:
Use the three buttons above the calendar:
New Plan: Create or edit a recurring schedule
Adhoc Booking: Add one-off sessions or extras
Create Absence: Log sickness, holidays, or other absences
🔄 Need to change a booking? Go back to the plan or use Adhoc Booking — don’t try clicking the calendar.
Viewing What’s Booked
Click on a date in the calendar to preview:
Which sessions/extras are booked
Which are invoiced
Where funding has been applied
This gives you a clear breakdown without risking changes.
Editing or Removing Items
To edit anything you see:
Planned sessions → Go to the plan and edit
Adhoc bookings → Use the Adhoc Booking button
Absences → Use the Create Absence button
Each type of booking has its own edit path — the calendar is just your overview.